Privacy Policy

Last Revised: June 2019

This Privacy Notice informs you of important information about how Aesthetic Next (together, “AN”, “we” or “our”) process the personal data that we collect in online and offline formats through the Services.
Personal data” means data that reasonably can be used to identify a living person, or that reasonably relates to a living person.

When we use the term “Services” we mean to refer collectively to:

  • The provision of conference and educational services to our clients and prospective clients (“Client Services”).
  • The websites and mobile applications owned and controlled by us that link to this Privacy Policy (“Sites”).
  • Our marketing and business development activities, including events we host, social media properties we create, and emails that we send (“Marketing Activities”).

This Privacy Notice covers the personal data that we collect through the provision of our Services.

How we Collect and Use Personal Data

We collect and process personal data about a number of different individuals through the provision of the Services. These individuals include our individual clients and prospective clients, their representatives, visitors to our offices, visitors to our Sites, vendors, journalists, and other individuals.

Clients and Prospective Clients

We operate in a regulated industry. This means we are required to obtain certain information before we can accept someone as a client. For individual clients, this includes:

  • Name
  • Contact details
  • Financial information
  • Information to verify identities, such as a passport or state ID

Many of our clients are corporate entities and data about entities is not personal data. But we do process personal data of company employees, representatives and other personal data clients provide to us, or allow us to collect on their behalf, while providing the Client Services. This includes contact information and any other personal data that is relevant to or necessary for us to deliver the Client Services.

We also process personal data to assist in building relationships. This includes name, contact information and job title and may also include education information, work history and gender. If you attend one of our events, we may also have information about your dietary requirements.

We collect and use this information to provide the Client Services and for other legitimate business interests. For example, we use contact details to send communications, updates and invitations to events.

We also obtain personal data from third-party sources in connection with Client Services. Such third-party information sometimes contains personal data about family, health or immigration status. We use this information to perform relevant diligence, conduct investigations and perform conflict checks.
Our legal basis for processing personal data in connection with Client Services is:

  • To comply with health and legal obligations and professional responsibilities.
  • To perform contracts
  • To pursue our legitimate interests of:
    1. ensuring that we deliver the best possible service to our clients.
    2. keeping individuals informed of developments in the law.
    3. business development and general marketing
    4. providing you with information on our services and events, and
    5. ensuring we build and maintain a good working relationship with you.
  • Your consent, but where we make it clear to you in advance that we are relying on your consent (for example, when you sign up to our mailing list).

For prospective clients, or an employee or representative of a prospective client, we will process personal data including your name and contact details as well as details of any interactions you may have with us or our attorneys (for example, meetings you have had or pitches you have invited us to).
We may obtain this information directly from you, from your employer or from public sources like your employer’s website.

The legal bases we rely on to process your personal data is:

  • To take steps requested by you prior to entering into a contract with you.
  • To pursue our legitimate interests in building our business and developing a relationship with potential new clients.

Visitors to Our Sites

Certain visitors interact with the Site in ways that lead us to gather personal data. The amount and type of data that we gather depend on the nature of the interaction. For example, if you sign up to our mailing list we may collect your name, contact details, job title and company name. This is more information than we require in order to add you to our emailing list, but we collect other information about you to ensure that we do not create a duplicate record for you in our database. Visitors can always refuse to supply personal data, with the caveat that it may prevent them from engaging in certain Site-related activities.
In addition, we collect information automatically as disclosed in our cookie policies, below.
The legal bases we rely on to process this information is:

  • To pursue our legitimate interests in developing and growing our business, operating and improving the Sites, and conducting Marketing Activities.
  • Your consent, where we make it clear to you in advance that we are relying on your consent (for example, when you sign up to our mailing list).

Visitors to Our Offices and Our Conferences

For visitors to our offices and our conferences, we will take a record of name and contact information. This information is recorded for legitimate business purposes, and for health and safety purposes so that we know who is in the building in event of an emergency. If you attend one of our events and we serve food we may have information about your dietary requirements.
The legal bases we rely on to process your personal data is:

  • To comply with our legal obligations
  • To pursue our legitimate interests in ensuring the safety and security or our employees and visitors.

Vendors and Business Partners

We process personal data of vendors and business partners, including name and contact details. For vendors, we do this so that we can liaise about the services the vendors are providing to us now and in the future. For business partners, we do this to support, grow and maintain the relationship. For individual vendors and business partners, we also may hold financial information in order to pay invoices. Sometimes we receive this information from a third party who is recommending the service to us.
The legal basis we rely on to process this personal data is to pursue our legitimate interests of managing and operating our business, including through use of vendors.

Webinar Attendees

Webinars offered as a service to users of the Services (“Webinars”) are hosted by a third-party vendor. That vendor requires registrants to provide personal data, including name and email address. Individuals seeking continuing medical education credit also may be asked to provide state license numbers. This personal data may not be collected by us, but may be shared with us. We use this personal data to track attendance, facilitate future communications with registrants and attendees, and for other purposes set forth in this Privacy Notice.

Other Individuals

When we provide certain types of Client Services we may be provided with personal data from third parties about a number of individuals other than those described explicitly in this Privacy Notice.
The primary reason we process this personal data is to provide the Client Services, fulfill our professional duties, comply with the law and operate our business.
We can obtain this information from a number of different sources including our client, our client’s opponent or counterparty, the courts, tribunals and law enforcement authorities.
The legal bases we rely on to process your personal data is:

  • To comply with our legal obligations and meet our professional responsibilities.
  • To pursue our legitimate interests of operating our business, providing Client Services, conducting Marketing Activities.

Additional Uses of Personal Data

In addition to the uses described above, we may use your personal data for the following purposes. Some of these uses may, under certain circumstances be based on your consent, may be necessary to fulfill our contractual commitments to you, or are necessary to serve our legitimate interests in the following business operations:

  • Operating our business, administering the Services and managing your accounts.
  • Contacting you to respond to your requests or inquiries.
  • Processing and completing your transactions including, as applicable, order confirmation and delivering products or services.
  • Providing you with newsletters, articles, alerts and announcements, event invitations, and other information that we believe may be of interest to you.
  • Providing you with marketing information, and other information that is tailored to your interests.
  • Conducting research, surveys, and similar inquiries to help us understand trends and client needs.
  • Analyzing your interactions with us, and improving our products, services, programs, and other offerings.
  • Preventing, investigating, or providing notice of fraud, unlawful or criminal activity, or unauthorized access to or use of Personal Information, our website or data systems or to meet legal or health obligations.
  • Enforcing our Terms of Use and other agreements.

How We Share and Disclose Personal Data

We share personal data with the following categories of recipients.

Service Providers

We may disclose your personal data to third-party service providers to provide us with services such as website hosting, professional services, including information technology services and related infrastructure, customer service, e-mail delivery, auditing and other similar services.

Affiliates

We may disclose personal data to our affiliates for the purposes described in this Privacy Notice, including for their marketing purposes, and to be consistent with our goal of providing our superior client service and engagement experience that our clients have come to expect from us around the world.

To Perform Client Services

We will also disclose personal data to the following categories of third parties: (1) anyone involved in the matter we are working on including lawyers, barristers, counterparties, experts, mediators, opponents, other attorneys and witnesses, (2) law enforcement, tax and regulatory agencies and bodies, (3) insurers, and (4) service providers such as IT and telephony services, catering, document production and postal and delivery services.
We may disclose personal data to third parties in order to perform services you request or functions you initiate, such as when you post information and materials on message boards and forums or When you post information publicly.

Corporate Transactions or Events

We may disclose your information to a third party in connection with a corporate reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or capital, including in connection with any bankruptcy or similar proceedings.

Other Legal Reasons

In addition, we may use or disclose your personal data as we deem necessary or appropriate: (1) under applicable law, including laws outside your country of residence; (2) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (3) to comply with subpoenas and other legal processes; (4) to pursue available remedies or limit damages we may sustain; (5) to protect our operations or those of any of our affiliates; (6) to protect the rights, privacy, safety or property of AN, our affiliates, you and others; and (7) to enforce our terms and conditions.

E-mail Marketing

We may periodically send you relevant alerts and newsletters by e-mail. To help improve our marketing activities, we often receive a confirmation when you open an e-mail or click on a link included in one of these emails, if your computer supports such capabilities. Instructions on how to unsubscribe from these alerts and newsletters are included in each e-mail.

How We Use Cookies

We use cookies and related technologies (“Cookies”) to provide Services, gather information when users navigate through the Sites to enhance and personalize the experience, to understand usage patterns, and to improve our Sites, products, and Services.
Cookies on our Sites are generally divided into the following categories:

  • Essential Cookies: These cookies are strictly necessary to provide you with services available through our Services and to use some of their features, such as access to secure areas. Because these cookies are strictly necessary to deliver the Services, you cannot refuse them without impacting how our Services function.
  • Performance and Functionality Cookies: These cookies are used to enhance the performance and functionality of our Services but are non-essential to their use. However, without these cookies, certain functionality may become unavailable.
  • Analytics and Customization Cookies: These cookies collect information that is used to help us understand how our Services are being used or how effective our marketing campaigns are, or to help us customize our Services for you in order to enhance your experience.
  • Targeting Cookies: These record your visit to our Sites, the pages you have visited and the links you have followed to recognize you as a previous visitor and to track your activity on the Sites and other websites you visit. These Cookies qualify as persistent cookies, because they remain on your device for us to use during a next visit to our Sites. You can delete these cookies via your browser settings. See below for further details on how you can control third-party targeting cookies.

We also allow third parties to use Cookies on our Sites to collect information about your online activities over time and across different websites you visit. This information is used to provide advertising tailored to your interests on websites you visit, also known as interest based advertising, and to analyze the effectiveness of such advertising.

How to Control Cookies

You can review your Internet browser settings, typically under the sections “Help” or “Internet Options,” to exercise choices you have for certain Cookies. If you disable or delete certain Cookies in your settings, you may not be able to use features of the Sites.
To learn more about the use of Cookies by Google for analytics and to exercise choice regarding those Cookies, please visit the Google Analytics Opt-out Browser Add-on.
The opt-outs described above are device- and browser-specific and may not work on all devices. If you choose to opt-out through any of these opt-out tools, this does not mean you will cease to see advertising. Rather, the ads you see will just not be based on your interests.

Links to Other Sites

Occasionally we provide links to other websites for your convenience and information. These sites operate independently from our Sites and are not under our control. These sites may have their own privacy notices or terms of use, which you should review if you visit any sites linked through our Sites. We are not responsible for the content or use of these unrelated sites.

Updates to this Privacy Notice

Although most changes are likely to be minor, we may change its Privacy Notice from time to time, and at our discretion. We encourage visitors to frequently check this page for any changes to its Privacy Notice.

How to Contact Us

If you have questions or concerns about this Privacy Notice or our personal data handling practices, please contact us at planning@aestheticrecord.com.